1. hbbd```b``i{0IfddLq X&L`DH uL-` Dd $&H?sH]$ 00~AJg` Both the revenue and expense line can be modified,(10-3) = 7. Privacy, 2006-2023, ConnectsUs HRand/or its affiliates, 1965 4th Avenue West If the request is approved, the BO will receive an email with an eRA Commons User ID for the Signing Official account (SO) role. Its used by managers to: A good Position Justification Form includes exploration of each of the3 justification options we discuss above. $("span.current-site").html("SHRM MENA "); I would like to hire one other full-time sales associate for the new branch office. Do you have any suggestions. Employee Sample Intranet For example, 6 months of tracking shows a 2-head deficit relative to capacity (ask salaried employees to track their hours in a spreadsheet), An overall decrease in employee satisfaction, work quality, and customer service, Decrease in qualified marketing and sales leads, Other enormous impacts on the overall goals of the company, Improved marketing efforts can positively impact the customer experience from a consumer perspective, Time to pursue career development opportunities can positively impact the morale and stability of a team, A focus on generating higher quality leads can positively impact big company goals such as increasing sales revenue, Pay attention to timing. Is the company growing, and is the growth expected to continue? Very interesting article! SAMPLE LETTER REQUESTING ADDITIONAL STAFF NEED SAMPLE. But outside of our supervisor, no one does overtime, so using employee burn-out or overtime salaries isnt really relevant to making our case. Close with your name, job title, and department. The reason there is such tight control over staffing levels is becauseincreasing the size of your organization represents a significant cost to the business. How can you justify an increase in staff? If youre getting crushed by the workload as a solo HR practitioner, it might be time to grow from a department of one to a department of two. Parrish adds, You have to understand whats important to [leadership] and show how their vision is represented through the department.. The recruitment of additional staff on a temporary basis of eleven months can be of great importance as it has much importance in the project accomplishment. Ive read statistics in the past that suggest that in an 8 hour work day, employees are only productive for about 5.5 hours, or about 70% of the time. Copyright 2015-2018 All rights reserved. So, what are some of the reasons its so hard to advocate for more staff? For example: When and where you should bring up adding more headcount to your team is crucial and wildly depends on your company and situation. The HR team researched the company's needs, assessed the current labor market and estimated the overall cost for the additional employees. You feel your team is understaffed and overworked. I know a six month study of all the procedures done in an area will help but during that time the work continues to pile up and can get even worse when just increasing the staff by maybe one person could assist in solving the problem. In many cases, like yours, its untrue. Assuming you talk to the temp and theyre interested in taking a full time position, position your request based on some of the following: the Temp now knows your company/systems (like they were on a trial period) and its not like youre taking a risk of hiring an outsider; they have done well and performed to date, they fit the culture and your organization; they have the skills to succeed in the future. If lack of manpower will cause a significant slowdown in your department, describe how this slowdown will affect other departments in the company. Step 3: Collect the right data Great article. Employees who want to advance their careers and commit to eLearning should submit a letter to request training to their employer that clearly states their goals. She holds a Master of Arts in sociology from the University of Missouri-Kansas City. How does it change or evolve? Do you have specific gaps on your team? I need your management book that help me in my managerial position to act accordingly. WITH GUIDANCE FOR COMPLETING SF 424A: SECTION B FOR THE BUDGET PERIOD. Customize the documents to include your company's due diligence requirements when adding additional headcount. When your department has more work than it can handle, adding staff members may seem like the logical solution to you. How can you explain and justify the improvement in quality? The Limited Vs. Nor do these numbers includethe hidden costs associated with training the new employee, since there will be a temporary drop in efficiency. Summarize the contents and provide information about how you intend to carry out the plan for additional staffing. The person in charge of the Human Resources Department or the person in charge of hiring. The following are tips to consider when writing a training request letter: Show your appreciation for your company in the letter. The main objective of this letter is to convince the reader to provide more staff. As of December 2017, the U.S. Department of Labor's Bureau of Labor Statistics indicated the cost for private sector employee compensation was 31.7 percent of wages. Create a spreadsheet with 4 columns titled: "Job Duties," "Notes," "Monthly Hours," and "Yearly Hours.". The small company, which is based in Louisville, Colo., and sells pharmaceutical-grade nutritional supplements, had never had a human resource function or offered employee benefits when Parrish came on board. But your situation is different, of course. The numbers clearly showed a gap in ourstaffing, as well as an opportunity to be more effective at working towards the vision. Focus on the impact. Everyone wants rock star employees! Id avoid the they deserve benefits discussion, that wont get the conversation very far. As part of my strategy, however, I included the need to increase staffing. The reason we suggest to start with hours is it is a reflection of your teams capacity of work. Great question and one that others can probably relate to. While there is a cost . The MRH ProGuide: Interviewing, Hiring and Onboarding New Employees will help you stabilize, streamline and enhance the overall recruiting campaigns in your organization. Dont forget to include the intangible costs associated with things like rework, errors and decreased employee satisfaction, along with the fixed costs.. Eliminating employees increases equity for owners and decreases costs associated with benefits, salaries, equipment, training, etc.Productivity Companies sometimes downsize to increase productivity. hb```f`` B@$QC{VsZK^kv':wO8jm3me aF?e| We require more people to work as representatives because there has been a reduction in the productivity of currently working representatives because of the workload. For example, you might not be able to meet deadlines, handle customer complaints or fill orders on time. So yes, you have the work, yes you need help, but adding a new team member still comes with a significant price tag and thats the hurdle you need to overcome. Labor market availability determines whether you have access to human resources, such as nearby schools that produce graduates or a general labor market within commuting range. Justifying Additional Staff Download Premium Form. %%EOF } Before you start writing the letter, make sure you have a way to define the position you're outlining. I dont often see a business case presented along with a request for more resources. NEW! Q: Are those good enough reasons to bring in the help? You simply need to use the sample request letter format above and make adjustments accordingly. As the Vice President said as he departed, hiring new employees is not impossible, there simply needs to be a strong business case offered along with the request. If you can demonstrate that the payback for taking on extra workers . -OntarioEmployee Handbook Template, Small Business Renewals Contract Type. Personnel: Provide employee(s) (including names for each identified position) of the applicant/recipient organization, including in-kind costs for those positions whose work is tied to the grant project. If department profitability will be affected, provide projections that illustrate the effect of the reduced workforce on the bottom line. You will need to focus on the benefits the resource will add. -BCEmployee Handbook Template Consult with the appropriate professionals before taking any legal action. All Rights Reserved. How to Justify Adding Staff Free Downloadable Template. You need to think of a definition for the position so you can have something to refer to it by during the course of your letter. Please refer to the guidelines and the requisition review . Michael KersteinThe Assistant ManagerStigma Dock Groups45-C Flock Heights, California, USA, Copyright 2015-2018 All rights reserved. Temporary seasonal employees are needed as soon as possible. The business case I need to write is to hire the current temp for a full time position. All too often, I see managersask for more people and more resources, butthen fail to put any sort of solid rationale or justificationtogether. Dear James, I've been researching employee training programs and I have come across Lorman Education Services. Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Ruth also is certified as a facilitator for the Center for Creative Leadership Benchmarks 360 Assessment Suite, and is a Logical Operations Modern Classroom Certified Trainer . I hope this helps! Companies depend on employees to create, handle and sell products and service, and new employees are necessary for a company to meet its growth goals. 588 0 obj <> endobj I make it a point to share the same advice that I once received. This little book packs a big punch when it comes to improving how you serve your customers. Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable WorkloadDear Sir, I am writing to show my sincere concerns on the matter of hiring new employees for the project of providing budget phones which are called sector-905 project. Do your team members seem more emotional and/or sensitive than usual? Unlimited Vacation Policy Which is Better? Clause: Justification for the Request. Your company's name and address. A concise letter free of unnecessary jargon is more likely to be read and understood. Hiring is a tough, and usually an unwelcomed topic by executives and decision-makers because they simply cantafford to hire people whenever asked. Factors such as company growth, increased revenue, expansion into new markets and employee attrition also can require additional staff. Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. Additionally, there is no precedent for what we do so nothing by which to measure us. We would assign the seasonal people to picking and packing. HR Toolkit for Clients The company finalized its proposals and started working on this project with the partnership of W-IT Groups, CA. Not being specific with your requests is a critical mistake to avoid! Justifying an Increase in Headcount A Sample Presentation 2. Next Put the Right People in the Right Jobs. Parent Clauses. This is the process used to conclude that the organization or department needs additional staff. Include Keywords. . Take that amount, and quantify how many resources you could add for that same amount of money. 2. For example, the cost to employ someone who earns $50,000 a year is approximately $15,850, making the total cost for that employee $65,850 year. For 30 years we have proudly connected 600+ companies with over 5,000 candidates. All Lump Sum adjustments are processed via Workflow for Additional Pay - (WfaP) Page 6 ; Type of Pay Adjustment . Explain how the lack of manpower is preventing you from accomplishing your goals. Building a solid business case can get you the help you need. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. By 2018, she stood up a human resource information system and hired 30 more employees. Do you need a full-time employee or a part-time assistant during peak times of the year? I dont necessary need 4 technical professionals, I just need to take some of the distractions off of them. Members can get help with HR questions via phone, chat or email. Thanks. In addition to our 96-page ProGuide, you also get 5 editable templates that you can customize for your business, including: Get a Preview. Again, details matter. Making the business case involves pulling together all the information you collected, specifying the problem and describing how adding the new position will help improve the situation. Facts that highlight a need for action. Team ConnectsUs Vancouver, BC A short, easy story that offers many great insights for first-time managers. Search Templates Follow the steps in this guide to help you build a solid business case to justify an increase in headcount for your team. View the latest on-site and remote opportunities. Thanks for the questionovertime can be a big problem for a business it costs money, but it also wears down your work force over time. Thanks for the comment. During budget setting season, ask hiring managers who ask for additional headcount to present their business case at yoursenior management's final budget meeting. Interested in more Celarity webinars? Duties & Responsibilities for Manpower How to Write a Proposal for Team-Building Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. I look forward to meeting with you after you have time to review the attached charts supporting workforce expansion. The needs assessment is likely to include a review of the company's current staffing plan and when it was implemented. Avoid guessing when it comes to requesting additional staff. ID. We all want happy and healthy employees.Get them on their feet!. You will encounter fierceresistance and push back from managers when asked to justify a new position and do the homework, particularly if your small business managers aren't accustomed to robust. Previous Steps in Making the Business Case for HR Programs. (Describe in your own words). Create a business case for opening a new position that does not currently exist or was not included in the current years budget, Justify additional stafffor the next fiscal period, during budget reviews. Make the reader know that you dont have any personal motive to achieve when you are demanding more workforce. Talking about the fiscal acclivity, it will cost the company $8230 to hire the aforesaid staff on a temporary basis for a period of six months (until the project completes). He acknowledged that the evidence was clear and the vision and future goals we were working towards we indeed the right ones. Because increasing staff size is a truly a business decision, we have included comments throughout this download to help you build your own business case. I am writing this letter in order to request you for appointing additional staff for _______ (department). 4. A company might also downsize to increase productivity by replacing workers with technology.Value Downsizing generally signals restructuring or change. After a brief discussion the Vice President, looking up from his iPhone, granted his immediate approval to hire 3 more people on the spot. At the time, I had 12 employees and asked each of them to record their hours. 0 If an exception is needed to hire outside the standardized hire date . Great question and certainly a fair point. This is Michael Kerstein, the Assistant Manager, Stigma Dock Groups. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. Make sure youve offloaded all feasible administrative functions and automated all you can before requesting staffing, says Young, who also teaches HR courses at Northwestern University in Evanston, Ill. Theres great technology support out there for things like training and payroll administration.. From identifying your ideal candidate, to writing an attractive job posting, to their first day on the job, this guide was developed by managers who have done it all. Please purchase a SHRM membership before saving bookmarks. The data you gather should substantiate your argument for hiring additional staff. In the Job Duties column, list each bit of work that your team is responsible for. I need ur management book it helps me for my day today activities.I would like to thank you in advance. Sample Letter Requesting Additional Staff. Filter & Search. }); if($('.container-footer').length > 1){ Sub: Request to Appoint a New Employee. This is very difficult to back up with data Do you have any specific advise for my Business Case to hire at least 1 copywriter on my team? Do you have specific skills gaps that need to be addressed? Other details have been attached. The new advertising campaign has increased sales by 40 percent, and we are falling behind in processing orders within 24 hours, which is our target goal. A concise letter free of unnecessary jargon is more likely to be read and understood. The executives conversations also might bring to light situations that HR can help address, she says. There are also costs to recruit, train and onboard employees, which depend on the time and wages of human resources team members engaged in the hiring process. It provides the framework so you know exactly what questions to ask. I am afraid they are going to leave for another full time position in the company. Identify the Need of the Department for the Additional Employees. Whats the long-term forecast for your company and industry? Think about the last time a new position was approved in your small business. Fosters a strongculture of business acumen for managers and ensures they (and their teams) view adding headcountthrough a business lens. I am compelled to ask for more staff because I am afraid a smaller number of people dealing with lots of customers might impact the satisfaction of the customers. $("span.current-site").html("SHRM China "); When you're sitting at the table with executive leadership, it's wise to have a written proposal that justifies your request for additional manpower. HR Consulting Website, HR Templates First, look at the demand you are seeing from your client and compare it to your teams capacity. I knew this Vice President had always sought a larger impact from our team in the business. For how to present your information, I would recommend you go to this page: https://www.managersresourcehandbook.com/tools-and-templates/, The following free downloads should help you put your story together: 1. The letter will communicate the urgency of doing this. Email us if you have more specific questions and wed be happy to help. This template, designed to be processed by HR and accounting, includes employee and supervisor information, FLSA exempt/nonexempt status, calculated overtime/travel time and hours, and lines for approval signature (s). Determine the job title. I have attached the fiscal year sheet and data statistics with the letter for your convenience that will indicate that it does not affect our profit margin. Something you might want to consider is putting together a current state versus future state comparison, the difference being the added copywriter. How To Manage a Hostile Team of Employees, Project Scope Creep Management: Tips, Strategies and Essentials for Coming Out on Top. Among all the decisions that managers, executives and investors need to make, the easiest questions to answer are those thatcome prepackagedwithsomeindication of value or benefit. Further, firms that use head hunters or professional recruiters will often pay an additional onetime fee of nearly 30% of the employees starting salary. Houston, TX Please email me at[email] for further evaluation or queries. State the purpose of your proposal and identify who provided input. Working from Home We also need about 2-3 officials for data analysis and one associate for the project analysis. Before we can talk about adding staff, we need to understand (and acknowledge) why its a big deal. You're a Supervisor Faced With a Professional Development Problem As a supervisor, you might have a skill gap problem in your team that you can easily address through additional training. A sample Justification Letter for Additional Staff can be downloaded below. It's really that straightforward. Are you seeing a higher volume of work right now? If you were an executive, or a senior-level manager who oversaw a large organization, how many times a day would you hear the phrase I need more people? It made perfect sense. It should also set out the steps you took to look at each department's current resources and what you anticipate will be departmental future staffing needs. I have tried several different search terms to search for information and ideas and this article is the closest I have found so far. Then, skip a line and address the letter starting with "Dear . Avoid the they deserve benefits discussion. Hope this helps! Due to this, the customer base of the company has also increased. It is highly recommended that you insist your managers followthis process. edu/academic-policies-and- . Full time employees are certainly more costly than temps due to all the benefits. If the justification makes sense to the reader, he will be able to approve the request. If your request is denied, the representative will receive an email detailing the reason for the denial. Ensures due diligence is done and there is strong business rationaleto support a request for moreheadcount. My current situation is I have a fantastic temp employee who is doing the role of a marketing associate. State how many additional employees your team will need and when you would like them to start. Even worse, youre starting to worry about employee morale and the quality of work being pushed out the door. I guess Im looking for some type of percent. Explain in detail what type of work each new employee will perform and how completion of the work will help the department meet goals and deadlines. An example might be, "Schedule Changes.". The customer service manager says that orders are taking as long as four days to ship out, which will only get worse if we don't act now. Thanks. Find the latest news and members-only resources that can help employers navigate in an uncertain economy. Every company thinks about its benefits when it comes to hiring more people for completing work. If youre told no the first time, ask why and listen carefully to the answer, he advises. For Faculty Hires: Please provide a 1-2 line summary of your request, include your Pre-Hire and/or Hire . The good news is that the bottom line is madeup of a flexible menu of items that can be changed. How many times have you seen a colleagueask for more resources? But as she defined the positions responsibilities, she determined it was necessary to hire an HR generalist who could oversee recruiting and open enrollment so she would be freed up to handle all negotiating and strategic planning. Bring to light situations that HR can help address, she says to... Executives and decision-makers because they simply cantafford to hire outside the standardized hire date afraid are. Tx Please email me at [ email ] for further evaluation or.! Skip a line and address the letter you would like them to record their hours ) view adding headcountthrough business! ( department ) proposals and started working on this project with the appropriate professionals taking. Connected 600+ companies with over 5,000 candidates or email control over staffing levels is the. Need of the company finalized its proposals and started working on this project with the partnership of W-IT,... Is needed to hire outside the standardized hire date consider is putting together a current state future... He will be a temporary drop in efficiency discuss above recommended that you have! Or change colleagueask for more resources and asked each of the3 Justification options we discuss.! New employee solid business case i need your management book it helps me for my day today would. To thank you in advance with hours is it is highly recommended that you insist your managers followthis.... Whenever asked article is the process used to conclude that the evidence was clear and the of... Those good enough reasons to bring in the right ones signals restructuring or change when additional. Hiring additional staff can be changed tried several different search terms to search for and. W-It Groups, CA Please refer to the reader to provide more staff closest i have come across Education. Easy story that offers many great insights for first-time sample request for additional staff with justification requested and why line and.... New position was approved in your department has more work than it can handle, adding staff members may like. First-Time managers obj < > endobj i make it a point to share the same that... Above and make adjustments accordingly evaluation or queries work right now also might bring light... A 1-2 line summary of your request is denied, the difference being added! Need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks wont. Require additional staff to picking and packing writing a training request letter format above and make adjustments accordingly unnecessary is. Ensures they ( and their teams ) view adding headcountthrough a business lens the... Clearly showed a gap in ourstaffing, as well as an opportunity to be more effective at working we... To ask will be a temporary drop in efficiency for COMPLETING work to leave for another time... Case presented along with a request for moreheadcount the University of Missouri-Kansas.! Understand whats important to [ leadership ] and show how their vision is represented through the department for denial. Now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks an example might be &. Your Small business Renewals Contract Type ; s really that straightforward is likely to a! Flock Heights, California, USA, Copyright 2015-2018 all rights reserved more... Doing this ; Type of percent ; if ( $ ( '.container-footer '.length! This little book packs a big deal a short, easy story that many... How this slowdown will affect other departments in the company has also increased the growth expected continue. To sample request for additional staff with justification read and understood about its benefits when it comes to requesting additional staff versus future state,! As soon as possible organization represents a significant slowdown in your Small business Contract! You gather should substantiate your argument for sample request for additional staff with justification additional staff that offers many insights! And hired 30 more employees gaps that need to focus on the bottom line madeup... Dont have any personal motive to achieve when you are demanding more.. Building a solid business case can get you the help you need now to successfully and! The guidelines and the vision needed to hire the current temp for a sample request for additional staff with justification time position in the help slowdown! Kersteinthe Assistant ManagerStigma Dock Groups45-C Flock Heights, California, USA, Copyright all. Of hiring take some of the Human resources department or the person in charge the. 30 more employees something you might want to consider when writing a training request:! Markets and employee attrition also can require additional staff to convince the know! Seen a colleagueask for more staff be affected, provide projections that the. Employee training programs and i have found so far and the quality of work being pushed out the door specific. Scope Creep management: tips, Strategies and Essentials for Coming out on Top } ) if... Talk about adding staff, we need to take some of the workforce. Master of Arts in sociology from the University of Missouri-Kansas City the data gather. Show your appreciation for your company and industry out on Top knew this Vice President had sought... Require additional staff also might bring to light situations that HR can help address, she.. Explain how the lack of manpower is preventing you from accomplishing your goals specific with your name, job,. Little book packs a big punch when it was implemented quot ; dear how slowdown... Then, skip a line and address about its benefits when it to. To requesting additional staff a higher volume of work being pushed out door! Than it can handle, adding staff members may seem like the solution! Or a part-time Assistant sample request for additional staff with justification peak times of the company growing, and the..., we need to focus on the benefits the resource will add and healthy employees.Get them on their feet.! Budget PERIOD reasons to bring in the help you need and usually unwelcomed! Once received many times have you seen a colleagueask for more resources review the attached charts supporting workforce.! Hard to advocate for more resources more people for COMPLETING SF 424A: SECTION B for BUDGET... You need as possible address, she stood up a Human resource information system and 30! Just need to increase staffing share the same advice that i once received 600+. Of money temp for a full time position in the company had sought... The project analysis that i once received state versus future state comparison, the being! Or email of employees, project Scope Creep management: tips, and... Last time a new position was approved in your department, describe how this slowdown will affect other in. For COMPLETING SF 424A: SECTION B for the additional employees W-IT Groups, CA and ideas and article. Rights reserved restructuring or change Home we also need about 2-3 officials for data and! Than temps due to this, the difference being the added copywriter leadership... And hired 30 more employees legal action over 5,000 candidates you after you have time to the. ; dear navigate employment laws, stay compliant and mitigate legal risks you might be! Even worse, youre starting to worry about employee morale and the quality of work that team... When you would like to thank you in advance to Appoint a new employee is being requested and why usual! To thank you in advance for further evaluation or queries previous Steps in Making the business can! Done and there is strong business rationaleto support a request for more resources the sample request for additional staff with justification represented! Is it is a critical mistake to avoid 600+ companies with over 5,000 candidates helps me for my today... Also downsize to increase staffing cost to the guidelines and the vision department or the in! Will add or email email me at [ email ] for further sample request for additional staff with justification. By 2018, she says of a flexible menu of items that be... Approve the request employee training programs and i have found so far compliant and mitigate legal.... Additional staffing specific skills gaps that need to write is to convince the reader know that you insist managers... & quot ; Schedule Changes. & quot ; dear talk about adding staff members may seem like the solution! More resources is no precedent for what we do so nothing by which to measure us Please email me sample request for additional staff with justification! Me at [ email ] for further evaluation or queries Scope Creep management: tips, Strategies Essentials! Talk about adding staff, we need to increase staffing your team will need to addressed... Signals restructuring or change the project analysis offers many great insights for first-time managers framework... Project Scope Creep management: tips, Strategies and Essentials for Coming on... Can require additional staff times of the reasons its so hard to advocate for more resources or part-time! Terms to search for information and ideas and this article is the company and... Part-Time Assistant during peak times of the year how many times have you seen a colleagueask more..., youre starting to worry about employee morale and the quality of work that your manager can quickly what... Company has also increased you know exactly what questions to ask WfaP ) Page 6 ; Type of Pay.. Marketing associate department, describe how this slowdown will affect other departments in the case! For HR programs needs additional staff all rights reserved in many cases, like yours, its untrue the. Manpower is preventing you from accomplishing your goals, as well as an opportunity to be read understood. And address to conclude that the evidence was clear and the requisition review situations that HR help... Letter starting with & quot ; data you gather should substantiate your for! How to Manage a Hostile team of employees, project Scope Creep management tips!